INTELLIGENT,
CLOUD-BASED
WORKFORCE COMPLIANCE

Find your path to workforce compliance with Essium's PRYDE Platform

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DISCOVER COMPLIANCE

Workforce compliance encompasses all the processes and documentation necessary to prove adherence to both internal and external rules and regulations governing how businesses manage employees and contractors performing work within the organization.  While many systems offer compliance solutions, none provide a comprehensive end-to-end solution enabling the flexibility to adapt to constant policy change.  Essium’s PRYDE Compliance Platform is a fully customizable solution offering a set of building blocks designed to meet the demands of any workforce compliance problem using the latest cloud-computing technologies and architectures.

STREAMLINE

Consolidate disparate systems and processes on to one unified platform.  Gain insights across all your compliance programs.  Improve user experiences with one consistent point of access.

AUTOMATE

Reduce risks without increasing costs and administrative burden.  Automated agents monitor records and identify compliance defects.  Alerts ensure users are aware of upcoming requirements and prompt timely action.

MEASURE

Leverage predictive analytics to evaluate the effectiveness of your compliance programs. Connect the dots between various statistics to audit results and identify areas for improvement

Staffing World 2018

Did you miss it?

Our CTO Ben Olson share his thoughts on leveraging technology to stay compliant while keeping costs and administrative overhead down.

Are you ready to learn more about how Essium can help with your workforce compliance challenges?

DOCUMENT. DOCUMENT. DOCUMENT.

Most compliance dictates that documentation is the key to satisfying requirements.  Rarely can you avoid recording evidence of an event and remain compliant.  Consistent, accurate documentation is your best friend when litigation and audits occur.  The challenge one often faces is finding a solution that doesn’t create extra work while reducing exposure to risk.  If the work effort outweighs the costs of risk involved in being non-compliant, there is less motivation to implement compliance programs designed to eliminate these risks.

CHANGE IS CONSTANT

Compliance requirements are constantly evolving.  Sometime its seems the pressure to comply is always increasing.  Whether it comes from government, corporate, or customer mandates, you must remain vigilant and adapt to maintain compliance.  Finding technologies that enable the flexibly to quickly accommodate the flow of changes is imperative to ensure both continued compliance but also keep costs in check.

INTEGRATION IS KEY

Connecting to other systems ensures external triggers or dependency can be automatically managed without additional human effort.  Not only does it eliminate extra work, it provides another means to build more streamlined compliance processes by leveraging the capabilities of other tools to augment data, logic, and workflows.

PUT PRYDE TO WORK FOR YOU

Essium’s PRYDE Platform has a rich set of features. Here are some of the highlights.

EVERYTHING ELECTRONIC

Go paperless and manage every document and form in PRYDE. All data is retained in a secure database and always available when you need it.

STAY ORGANIZED

Our administrative dashboard provides instant notification of changes in status enabling quick navigation between records. Easily track progress and detect individuals not completing tasks in a timely manner.

EXPORT DATA

Build reports from any form’s data which can be exported to Excel or batch download forms in PDF format to use in other systems, audits, or other business processes.

DIVIDE AND CONQUER

Flexible grouping enables segmenting data by roles and responsibilities. Multiple levels of access provide a means to restrict access to sensitive data.

EASY TO USE

Users are guided through the process to complete queued tasks, forms and documents. Discussion about tasks are linked to each item and can be recorded in the system or through email or text messaging.

AUTOMATE PROCESSES

Leverage our robot fleet to automate common processes, interface with other systems, and enforce consistent business practices in your operations.

Do you want to learn more about how PRYDE can help you more effectively manage workforce compliance tasks?

PARTNER WITH EXPERTS

PRYDE has many building blocks to construct complex forms and workflows.  Our team of analyst and developers work tirelessly to understand the needs of our customers and help them realize their vision for solving their compliance problems.  Here’s a list of compliance areas we’ve helped our customers dramatically improve their user experience, risk exposure, and cost savings.

ONBOARDING AND ORIENTATION

Starting off on the right foot is imperative for maintaining compliance throughout your workforce.  Essium creates and maintains all federal, state, and local forms and notices required during the new hire process.  Integrated EVerify and background checks further streamlines the process of complying with US work authorization and workplace safety and security requirements.

WORKPLACE SAFETY AND TRAINING

Employers can save $4.00 to $6.00 for every dollar spent on a safety and health program. Workplaces with successful safety and health management systems reduce injury and illness costs 20-40%, according to OSHA.  Leveraging PRYDE’s content distribution capabilities, Essium has created training content using both videos and slides.  Additionally, tests have been developed to confirm comprehension and establish a record of completion.

WORK AUTHORIZATION AND VISA MANAGEMENT

Expecting your employees to be responsible to maintain their visa status puts your business in unnecessary risk. PRYDE will monitor all expiration dates and automatically queue up any required forms and documentation required to remain compliant.

FMLA TRACKING AND COMPLIANCE

FMLA presents several compliance issues that are complicated by additional state laws.  Policies and procedures need to be built and acknowledged, forms for requesting qualified time off, and documenting proof of the event are all necessary to abide by these rules.  Essium helps our customers devise strategies to manage FMLA related event properly to identify patterns of abuse and avoid complaints should disciplinary action be required.

LICENSE AND CREDENTIAL MANAGEMENT

Organizations that employ workers requiring licensing or credentials must ensure timely renewal of these certifications by documenting evidence that the licensing and/or credentials are current.  Additionally, these requirements must be inline with the job descriptions of the worker to ensure the correct qualifications are held for their targeted role.  Essium has helped customers leverage the power of the PRYDE platform to track, document, and verify all necessary licenses and credentials for a given worker’s position.  The evidence recorded enables organizations to quickly respond to and pass audits by regulatory bodies.

BENEFITS ADMINISTRATION

Maintaining ACA compliance, educating employees on benefits options, and gathering enrollment information are time intensive tasks.  Essium works with businesses to create intuitive material describing benefit plans and building dynamic enrollment workflows to ensure all necessary information is collected and conveyed to the designated carriers.

CONDUCT POLICY COMPLIANCE

Regulatory compliance requirements demand evidence of completion and comprehension.  Distributing this content to both staff and contractors is difficult enough.  Email and spreadsheets don’t close the loop on gathering actual audit-proof data demonstrating compliance.  Using Essium’s PRYDE platform enables developing comprehensive content to distribute interactive material that shows staff and actually received, read, and comprehend to material.  Reporting tools enable stakeholders to see the time spent reviewing and interacting with content to build improve documentation and identify potential risks that require mitigation.

Do you want to learn more about how PRYDE can help automate workforce compliance tasks?

A PEEK INSIDE

Here’s a glimpse of various elements of PRYDE.  From an information packed dashboard to built-in visual analytical tools, you’ll be amazed by the depth and flexibility of features in PRYDE.

Ready to learn how to smoothly transition your compliance process to PRYDE?

CONTACT US

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