Spreadsheets, emails, PDF forms, paper forms, file shares, post-it notes, and passing conversations in the hallway…each of these things make up the process of communication and documentation used by many businesses, in an attempt to meet local, state, and federal compliance requirements. The undertaking for maintaining compliance is pressure point number one for HR professionals today, as non-compliance leads to costly fines and potential lawsuits.
But as many hours are poured into the ever-changing regulations of compliance, there remains tremendous risk to businesses with gaps in the processes. These processes touch on the most important resources in any business: time, money, and people. Major responsibilities for today’s HR professional include onboarding, training, and culture development, and each one of those areas require…COMPLIANCE!
Record-based systems rely on human power for upkeep, and an exorbitant amount of communication between people who must prevent compliance mistakes from happening. The details for each and every employee must be input correctly, and documented…without human error, in order to be compliant. Additionally, all of the steps in the process must be scheduled (i.e. shared calendars) in order to maintain deadlines. With this compliance process, HR spends more time and money trying to assure that no one, or no thing, falls through the proverbial cracks.
But the present-future is upon us, as we are now in the world of artificial intelligence (AI), automated forms, chatbots, intelligent automation, and more! And today’s technology helps protect time, money, and people.
By leveraging technology, you can take the risk out of your compliance issues by creating the following hallmarks of a great compliance process:
I hope you get the picture here. By leveraging technology, your onboarding program and compliance issues can be consistent, efficient, and most importantly, compliant. It may sound like another world when we’re talking about intelligent bots, chatbots, automation and more, but the reality is that this is the world in which we now live. The bottom line is that these technological advancements will save you time, money, and protect the future of your people and business.
David LaMontagne is the Manager of Core Technology at Essium, a premiere software company that has developed a revolutionary, customizable, onboarding compliance platform named PRYDE that leverages the power of intelligent bots. With the use of intelligent forms and AI automation, PRYDE can increase onboarding consistency and remove compliance risks, helping HR professionals DISCOVER COMPLIANCE.