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Why Buying Multiple HR Tech Systems Costs More and Requires More Work

Posted by David LaMontagne at 06 Feb 2019

2019 is going to be an epic year for investment in HR Tech. With a growing number of platforms, solutions, and services available for buyers, it’s important to understand some of the pitfalls of building your HR processes.


 

According to analyst Josh Bersin, the average company has seven different communication systems, and 70 percent of executives expect to buy more. As tech vendors keep rolling out new solutions, there is a danger in buying a single system for each and every process that you have.

 

Here is an incomplete list of areas that need HR tech solutions:

  • ONBOARDING AND ORIENTATION
  • WORKPLACE SAFETY AND TRAINING
  • WORK AUTHORIZATION AND VISA MANAGEMENT
  • FMLA TRACKING AND COMPLIANCE
  • LICENSE AND CREDENTIAL MANAGEMENT
  • BENEFITS ADMINISTRATION
  • CONDUCT POLICY COMPLIANCE

Add E-Verify, Paychex, Bullhorn, and other systems into the mix, and you have an expensive investment in HR Tech systems that are steeped in inefficiency and compliance gaps.

 

MORE SYSTEMS MORE MONEY

Each individual system costs money, and you’re typically going to pay a premium price for something that is specialized to take care of only one or two processes. The dollars add up for spending on these individual systems.

 

There are some solutions that can handle multiple processes, but beware. Many solutions require you to buy options that are of no use to you, simply because they are included in their interface. This means you end up spending more money on a comprehensive solution because it has options that you don’t want or need, but you have to pay for them to use the system.

 

MORE SYSTEMS MORE WORK

The current thought stream in buying HR Tech is to find a system that can address the many points of need in your processes. However, for every system you have integrated into your process, that much more work is required. Here are some ways that more work is required:

 

  • Time to learn: Each system requires time to learn how to use it. This is to be expected. However, if you have the average of 7 communication systems in your business, just consider that amount of time required to understand and learn what each system does.
  • Maintaining and updating each system: If your system is not cloud-based, you have to purchase upgrades, and sometimes those upgrades don’t come in time to address your specific needs that are evolving.
  • System hoping: Time is spent logging in and out of systems, jumping from one to another in order to accomplish the task you need to finish.
  • Compliance gaps: Records based systems (PDFs, spreadsheets, email, file sharing) actually require even more communication in order to assure compliance, and to guarantee processes are being completed correctly and on time. Hours of manpower are required to prevent things from falling through the compliance gaps that are inherent in record-based systems

 

EMPLOYEE EXPERIENCE

Employee experience is at the forefront of conversation today like never before. An employee’s experience within a company is an important aspect of being able to retain that employee, along with the ability to recruit other top talent. According to Candidate experience benchmark research from Talent Board, nearly 80 percent of candidates will share their positive experiences with their inner circle (close friends, spouses, peers, etc.) and over 60 percent will share their negative experiences.

 

Systems are crucial to any business, and if your systems are complicated, cumbersome, or inefficient, your employees feel the burden. Typically, multiple systems are going to require multiple variations of login, in addition to the above mentioned system jumping that requires time and effort.

 

If your employees have to jump to multiple HR Tech solutions in order to complete processes, their productivity and efficiency are not being maximized.

 

Additionally, today’s workforce wants training and development toward their career goals. The right HR Tech solution can help facilitate and assure that they receive the training and credentials they need and want. You want your training processes to be easily accessible and available for your employees.

 

These systems are all part of the employee experience.

 

At Essium, our PRYDE compliance platform can handle many HR processes, giving you what you need, and when you need it. We have developed a state-of-the-art, customizable, cloud-based solution that gives you only the options that are essential to your business and processes. Additionally, our billing structure is based on the number of transactions with no “minimum spend”, so companies of all sizes can enjoy the benefits of PRYDE.

 

If you’re on the hunt for HR Tech solutions in 2019, we want to help you get more work done with less effort… at a price that makes sense for your business.

 

 

David LaMontagne is the Manager of Core Technology at Essium, a premiere software company that has developed a revolutionary, customizable, onboarding compliance platform named PRYDE that leverages the power of intelligent bots. With the use of intelligent forms and AI automation, PRYDE can increase onboarding consistency and remove compliance risks, helping HR professionals DISCOVER COMPLIANCE.