Gone are the days of storing hard-copies of paperwork in voluminous file cabinets. This antiquated approach to compliance opens companies up to the risk of physical intrusion and data loss. In a world of paper, large amounts of resources needed to be devoted to housing and accessing these records. Additionally, redundancy becomes less of a compliance issue and more of a real-estate issue as ensuring document retention requires off-site backups. With advanced tools like PRYDE, data integrity is safeguarded with systemic redundancies. Backups happen automatically and are transported far away so nothing is lost even in widespread natural disasters and mass power outages.
The i9 needs to be completed within three days of the first day of work, which places it among the last onboarding tasks. This doesn’t mean that the process starts on a worker’s day of hire, however. By the time day one arrives you’ve likely already collected most of the information the worker will need to complete their portion of the i9. Likewise, by this time, the person reviewing and completing the i9 will have already entered most of their information as well. By gathering information from all previously entered sources, PRYDE provides significant time savings while reducing the chance of information being entered incorrectly in subsequent forms.
Onboarding starts with identifying the worker. From the moment that worker is entered into PRYDE, they have a lasting record that contains a wealth of information about them and their assignment that is continuously growing and evolving.
Real-time reporting allows you to keep track of every worker that has been sourced. This makes maintaining a workforce of any size manageable. You can easily see workers that are ready to move onward into the next part of the process, and those that may need some extra help to keep up.